Decide what to add or delete from your employment application based on your state laws, and on the information you deem necessary to your hiring process. Seek legal advice and counsel if you are unsure of the laws that govern your use of employment application data. For more information on U. The content found on employment application forms varies according to a range of factors including company policy, industry type, legal regulation, employer location, etc.
Decide on the different elements to include in the employment application form, but make sure the form always provides a snapshot of the applicant. Relying on resumes alone to help you differentiate among applicant credentials is not a quick or efficient method to track candidates or organize the hiring process. The sections and type of information commonly requested on standard employment application forms include the following:. It is also essential to understand what not to include on the employment application form.
The employment application form is a professional business document void of jargon, vague information, or opinion. Employment regulations protect the employer and the applicant's legal rights. Avoid eliciting the following information on your employment application form without first consulting legal counsel and checking existing federal laws, state laws, or employment regulations:. Seek legal counsel or work with professional documentation consultants, and check local and state laws that prohibit the collection of certain personal data or questions that violate employment law e.
In a two-stage employment application process, the employer gathers information from applicants in two phases. Instead of using a single form sometimes multiple pages long to collect all of the information required to make a hiring decision, the applicant provides basic contact information on the online application form.
In the case of companies like Netflix , the applicant can apply by simply using their LinkedIn profile and uploading a resume. The next phase of the hiring process involves gathering the additional documentation, including the appropriate legal consent, a request for references, or any other information required to form the employment relationship.
Streamline your hiring process and make it easier to track and contact candidates with a simplified two-stage job application form. To get the most out the process, consider the following tips:. You can streamline the process and ensure consistency by using an employment application template. Smartsheet is a work management and automation platform that enables enterprises and teams to get from idea to impact fast.
Leading HR professionals rely on Smartsheet to help manage everything from simple onboarding tasks to complex change management, recruiting, and benefits and retirement tracking. Use Smartsheet to maximize ROI on recruiting activities, stay on top of budget, and streamline internal planning and coordination. Streamline process and paperwork, maintain an auditable database without added effort, and grow your business with better informed, more productive employees.
Try Smartsheet for Free. In This Article. Generic Employment Application Template. Keep your employees connected, informed, and engaged with Smartsheet. Printable Job Application Template. Job Application Template Spreadsheet. Blank Standard Employment Application Template.
Application Acknowledgment Letter Template. Application Rejection Letter Template. What Is the Purpose of an Employment Application? The decision to update an employment application form comes down to asking a few essential questions about your current document and application process: Is there a standardized employment application form that your company, business, or team uses in the hiring process, or are there specialized or outdated forms that different departments, locations, states, etc.
Is the current employment application form used for high-volume, large-scale hiring processes in industries like retail, hospitality, or restaurants? Is the information requested in the employment application form up to date with your current hiring process? For example, do you collect the necessary information for your tracking software? Does your current employment application form comply with your state and federal employment and data protection laws?
Is the information you request on the employment application form necessary to offer an interview, reject a candidate, or make a job offer? Do you prefer a multi-stage application process that initially collects only basic contact information? The Essential Elements of Employment Application Forms The content found on employment application forms varies according to a range of factors including company policy, industry type, legal regulation, employer location, etc.
The sections and type of information commonly requested on standard employment application forms include the following: Instructions: This includes the mandatory information the applicant must complete to be considered for a position.
For example, this could be a notice to complete the application in its entirety or an instruction to disregard requested information if it is included on an attached resume. This section comprises subsections to collect information, such as mailing address, date of birth, phone number, and email address.
Position: This includes information requested about the specific job the applicant is applying for, available start dates, desired compensation, etc. Family activities. Fax covers.
Financial management. Food and nutrition. Fun and games. Health and fitness. Home learning. Papers and reports. Photo albums. Planners and trackers. Profit and loss. Resumes and cover letters. Social media. Employment application online Create an employment application with a downloadable job application template for Word.
Word Download. Business report graphic.
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